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Digital Signature

Digital Signature Certificate established the identity of the sender for filing or sending documents electronically through the internet. Similar to a handwritten Signature that establishes the signee’s identity and consent, DSC establishes the identity and consent for electronic records.

DSC in India is a secure digital key that is issued by the certifying authorities for validating and certifying the validity of the person who is holding the certificate. Digital Signatures use public-key encryption for the creation of a signature. A Digital Signature Certificate has information about the Name of the user, Pin code, Country, Email Address, Certificate issuance date, and the name of the certifying authority.

Digital Signature Certificate in India is issued by the Controller of Certifying Authority. eMudhra is one of the Certifying Authorities that issues the Digital Signature Certificate in India. There are other certifying authorities like the N code solution, National informatics center, SafeScrypt, and Institute for development and research in Banking technology.

Document Required for Digital Signature (DSC)

The documents required for digital signatures differ based on the type of applicant.

Documents Required for Indian Nationals

The following documents must be submitted by the Indian nationals while applying for Digital Signature Certificate.

Identity Proof

Passport
PAN card of the applicant
Driving License
Post office ID card
Bank account Passbook, which contains the photograph, is signed by an individual with attestation by the concerned bank official.
A photo ID card issued by the ministry of home affairs of the Centre or State Government
Any photo issued by the Government which bears the Signature of the individual

Address Proof

Aadhar Card
Voter ID
Driving License(DL) Registration Certificate(RC)
Water Bill (not older than three months)
Electricity Bill (not older than three months)
Latest Bank statements signed by the bank (not older than three months)
Service Tax/ VAT Tax/ Sales Tax registration certificate
Property Tax

Documents for Foreign Nationals

In case the applicant is a Foreign National, he has to submit the following documents for identity and address proof:

Identity Proof

Attested copy of Applicant passport
Attested copy of VISA (If the applicant is out of the native country)
Attested copy of Resident Permit Certificate (If the applicant is in India)

Address Proof

Attested copy of the applicant’s passport.
Attested copy of any other government-issued address proof.

The following authorities must attest the identity and address proof of foreign nationals:

Embassy of the Native Country (if the applicant is out of the native country)
Apostilized by Native Country, after public Notary(if the country is in Hague Convention)
Consularized by Native Country, after Public Notary (if the country is not Hague Convention)

Importance of Digital Signature Certificate while statutory filing compliances

All the individuals and entities that need to audit the account need to file Income tax returns by using the Digital Signature Certificate. The Ministry of Corporate Affairs ( MCA) has made it mandatory to file all the reports, applications, and forms for Companies using the DSC.

Also while the GST registration process the registration under the Goods and Services Tax Act is granted after verifying the documents through the DSC of the applicant/company. A Digital Signature Certificate is necessary for application as well while maintaining compliance.

Benefits of a digital signature certificate

Digital Signature Certificates are very helpful in authenticating the individuals’ information details while online business registration.

Time saver

An individual doesn’t have to sign the hard copy documents physically not he has to scan them to send them via email; he can digitally sign and send it much quicker.

Data safety

Documents that are signed digitally cannot be altered or edited, which makes them safer and secure.

The authenticity of the documents

Digitally signed documents have the confidence to be assured of the signer’s authenticity.

They can go ahead without being worried about the document being forged.

Validity of the Digital Signature Certificate

The Digital Signature Certificate comes with a validity of 2 to 3 years, the holder has to be aware of the validity so that he can apply for renewing the DSC 7 days before the expiry of the Digital Signature Certificate. While renewing the only changes allowed are the changes in the address and the contact details of the signee. If the renewal is not executed in the specified period the holder then needs to apply for a new Digital Signature Certificate.

As the DSC is used for various purposes like GST filing, Income Tax return filing. For security purposes, the Digital Signature Certificate is stored on a hardware device. This USB token is protected in such a way that it is incapable of storing documents other than the Digital Signature Certificate.

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Nov 25